Purchase Ledger Administrator

We are currently looking to recruit a Purchase Ledger Administrator to be based in Banbury. This position will report directly to the Group Finance Supervisor.

Salary £25,000 - £26,000 pa depending on experience
Hours – 38.5 hours per week 8.30am-5pm (Monday-Thursday), 8.30am-3.30pm (Friday)

Purpose
To Input data and maintain accurate financial records for both Sales, Purchase and General Ledgers, to ensure suppliers are paid to terms, to ensure debts are paid on time and to provide any ad hoc support to the Finance Supervisor as and when required

Key Responsibilities

• Create new supplier accounts
• Scanning invoice images
• Process purchase invoices in document management system
• Processing manual invoices and credit notes in accounting system
• Arranging approval of invoices for payment
• Reconcile supplier statements and resolve reconciling items
• Highlight and put on hold incorrect invoices and inform suppliers
• Liaise with and report to relevant stakeholders regarding unmatched invoices
• Provide analysis including reporting on overdue creditors, payments patterns with suppliers to investigate, Goods Received not Invoiced etc
• Deal with telephone and email queries from suppliers
• Process sterling payment runs mid – month and month end
• Process foreign payments
• Periodically deal with customer queries and debt collection
• Provide other administrative support when required
• To carry out any other duties that may reasonably added to this role

 Skills and Profile Required

• Confidence and appropriate etiquette in responding to inbound calls and emails received internally and externally
• Attention to detail regarding data entry, and competence in checking inputs, ensuring no errors
• 1-2 years’ Finance experience
• Ability to work to an intermediate level in Excel
• A demonstrable ability to learn new systems and processes
• An ability to use initiative and apply problem-solving skills where appropriate
• Good interpersonal and communication skills
• Ability to work well both independently and in a team
• Strong organisational, planning and time management skills
• Good command of the English language, both written and spoken

 The Benefits:

• 23 days holiday (plus UK bank holiday, rising to 25 days holiday after five years’ service)
• Holiday Buying Scheme (giving you the opportunity to buy an additional five days’ holiday) – after probationary period
• Cycle Scheme – after probationary period
• Life Insurance
• Annual Bonus (should the business hit agreed targets) – after probationary period
• Health Cash Plan Scheme (after one years’ service) including:
  • Dental
  • Optical
  • Health & Wellbeing and health screening
  • Combined Physiotherapy
  • Chiropody
  • Employee Perks Portal
  • Optional cover for family
• On-site training
• Excellent career progression opportunities
• Modern facilities
• Ad-hoc employee functions including annual Summer Social (usually held in June each year)
• Charitable fundraising opportunities
• Free car parking