Asset Management Administrator

We are delighted to be recruiting an Asset Management Administrator who will provide support to the Asset Management Team in delivering all aspects of the administrative, financial, capital, and operational management of their property portfolios.

Key Responsibilities

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• Supporting the Asset Managers in their day-to-day roles.
•  Assisting in void management and marketing of properties.
•  Arranging commissioning of EPCs and lease plans.
•  Collating information required for new lettings and sales.
•  Managing keys held at the office in conjunction with the property management team.
•  Handling internal and external enquiries and directing them to the relevant Asset Managers or Property Managers.
•  Co-ordinating property inspections. Arranging access to properties.
•  Arranging meetings for the Asset Management team including booking rooms / venues and arranging IT and refreshments for attendees.
•  Arranging bulk mailings and e-mails and preparing and sending pre-drafted formal letters as required by the Asset Managers/Property Managers.
•  Coordinate and collate management reports for the Asset Management Team using the in-house software.
•  Providing information to Councils to ensure business rates bills are accurate and that any vacancy changes are notified to the relevant authority.
•  Prepare Horizon notifications to include new acquisitions, as directed by Retail Asset Managers
•  Monitor and action emails on behalf of Asset Managers as required
•  Produce and circulate Tenant Notifications and associated documentation
•  Forward maintenance issues to Surveyors as directed
•  General administration tasks to include arranging meetings/rooms and refreshments, booking train tickets/accommodation, preparation of expenses

Person Specification

• Willingness to learn and develop on the job skills and knowledge
•  Strong organisational skills
•  Ability to use own initiative
•  Willing to be proactive in taking on work
•  Ability to manage workloads on a time critical basis
•  Flexibility and willingness to take on ad-hoc tasks as the need arises
•  Positive "can-do" attitude, enthusiastic
•  Articulate with good Communication skills
•  Personable with good telephone manner
•  Team player

Qualifications / Training

• GCSE Grade C or above in English & Math's or equivalent
•  Previous administrative experience is essential
•  IT training will be provided as required