Project Assistant

Project Assistant - Temporary
Aztec West
Start 25th August 2025 - End of February 2026
37.5 hrs per week
Hybrid Role

This role requires you to be accurate and numerate with an eye for detail. You will be engaging with stakeholders at various levels both internally and externally.

Duties to include

Monitoring and maintenance of a shared mailbox and supporting the Project team with general inbox management and queries.
Resolving queries with asset owner organisations and fostering good working relationships with these stakeholders.
Coordination, management and procurement of supplier plans and payments i.e. BACS, credit card, invoices.
Preparing and updating project reports on performance, and able to communicate to stakeholders at all levels.
Monitoring of client commercial status, e.g. credit check information, debt, payment history.
Support audits and quality assurance of work within the Project team, reporting findings to the Project Manager and Quality Assurance.
Set up of new customers within company financial systems.
Providing project support and administrative tasks to other teams within the Practice.
Additional ad hoc activities as required.

Requirements:
Computer literate, particularly in MS Office.
Ability to identify, analyse, prioritise and resolve problems.
Conscientious, attentive to detail and organised.
Excellent written and verbal communication skills.
Enthusiastic, able to adopt a flexible approach to varying workload and conflicting demands.
Ability to manage time and prioritise workload effectively.
[Desirable] Experience in a previous administration / project related role.

The Individual

Extremely trustworthy, with the ability to handle sensitive financial data discreetly.
An eye for detail, and a strong level of numerical ability.
Ability to work collaboratively as a member of a team as well as individually with minimal supervision.
Able to manage multiple assignments and changing priorities, being flexible to requirements.
An excellent and pro-active problem solver.
Adaptable to change and possess a diplomatic nature.
A clear and thorough communication style, competent of communicating at all levels.
Flexible, enthusiastic and able to make sound judgements.

If interested please submit your CV